The best location to outsource your call centre
Determining where to locate your call centre outsourcer or phone-based solution provider is one the toughest decisions you’ll need to make and will have a huge bearing on both the cost of your solution as well as the customer experience.
And with the onset of COVID, that decision has become even more important.
At CX Connect we provide free help in finding the right contact centre outsourcer for your business. Whether its a call centre outsourcer in Australia (or even a particular city like Melbourne, Sydney, Brisbane etc), contact centre outsourcers in the Philippines, New Zealand etc we are here to help.
As well as selecting the right location for your call centre outsourcer, there is also a range of other things to consider so to help get you started, we’ve listed below some of the key things you need to consider when determining the best location to outsource your call centre.
Key Factors to consider in determining the best location to outsource your call centre
The driving solution for most businesses looking to alternative countries to transition their phone-based solutions is reducing the cost of operations. Offshore solutions based overseas can save anywhere from 20% through to 80% off running the same solution in Australia. Those cost savings can, however, diminish the customer experience so it’s important to also consider the other impacts in choosing the right destination for your business.
Normally high on the number one frustration list is the inability to communicate with the call centre agent. Speaking to a call centre agent from your home country can typically offer the following benefits:
- It’s quicker and faster to communicate.
- You can use slang and still be understood.
- Its easier to detect emotion (for both the call centre agent and you).
- You can build stronger rapport whether its some jokes over the local footy scores, the weather etc or perhaps an empathetic ear about some cultural or political issues. Typically better rapport leads to a better customer experience (see below).
Of course, these days with the internet, modern training techniques and English the native language for many popular offshore destinations this risk of language difficulties can be reduced dramatically.
Language barriers aside, the next biggest frustration with offshore call centres is the inability to fully support and resolve the customer issues. Common issues include:
- Restricted access. Whether it’s because of privacy concerns, data laws, trust etc often call centre agents overseas are not provided access to the same systems as local call centre agents making it a lot more difficult to provide a solution for the customer.
- Limited scope. Often offshore call centre outsourcers are only provided certain types of calls (e.g. simple enquiries) and when a call is directly related to that enquiry type the customer experience is great. But when the customer goes ‘off-script’ and asks different questions or requires a different solution things can go downhill quickly.
- Technology. Many call centres rely on cloud solutions to ‘drive’ their call centre which is heavily dependent on high speed and secure internet. With many offshore call centres located in developing countries, reliable fast internet connection can be an issue.
With good design, a well-planned transition strategy and of course having the right partner you can minimise many of the common frustrations to ensure offshoring works for you and your customers.
Do more with less
With access to substantially cheaper labour rates in offshore locations, you can invest your savings to provide a better experience for your customers. This could be by offering extended opening hours, quicker response times or more specialised support through to investing in better technology or product development etc.
As the developing countries continue to invest in their infrastructure and more and more call centres open up the competition for good candidates increases, driving up the cost of operations. Add in the value of the Aussie dollar fluctuating and political instability in some countries and there are obviously a lot of moving parts that can make the commercial proposition and risk of offshoring increasingly difficult to forecast.
What is the best location to outsource your call centre?
Similar in culture to Australia, New Zealand offers essentially the same level of service and capability however thanks to lower labour costs and some associated on-costs, Australian companies can save up to 25% by having their contact centre in New Zealand.
The close proximity is also an advantage with the key call centre hubs of Wellington and Auckland only 3 hours away from Melbourne.
The contact centre industry is reportedly growing at around 15% per annum in South Africa and for good reason; a highly educated workforce, similar culture to Australia, robust infrastructure, low turnover, strong work ethic and to top it off, low cost with savings of over 40% from onshore operations.
A number of large Australian companies have centres in South Africa although it would appear to have had mixed results with several exiting after a few years.
Distance may also be a factor with a trip to South Africa around 14 hours from Australia so if you need to have resources back and forth make sure you consider the cost.
Now the largest call centre industry in the world, the Philippines BPO industry employs approx 1.2 million workers and is worth around $12.8 billion USD. Low cost (savings of up to 70%), American accents and time zones close to Australia have all contributed to a large number of Australian call centres moving their operations to the Philippines.
More recently the trend in offshoring to the Philippines has started to show a decline with a lower customer experience often cited as the reason companies are bringing work back onshore. With high staff turnover, increasing costs, a strained infrastructure and the high prevalence of natural disasters (e.g. flooding/typhoons etc) Philippines does have its fair share of challenges however the call centre industry is well established and there are some great providers.
COVID has also created issues with many centres being forced to close and staff unable to work from.
Similar in cost to the Philippines, Fiji is also in close proximity to Australia and with a fibre-optic cable linking Australia and New Zealand in 2009 and first world telecommunications in place, it is continuing to emerge as a viable destination.
A well educated English speaking workforce that is renowned for friendly customer service and cost savings compared with the Philippines will continue to put Fiji in the mix for consideration.
Once the global leader in call centre offshore outsourcing, India has been plagued by poor customer feedback and with the emergence of other cheaper and closer destinations, the Indian call centre industry continues to decline.
However, with its highly educated workforce, India continues to be a suitable destination for some high-tech/IT support roles and for back-office processing.